Overview
The Accounts Payable and Sales Tax Specialist is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date and that vendors and suppliers are paid within established time limits. This individual will also be integral in the sales and use tax reporting and payment processing.
Role Responsibilities
Detailed responsibilities Include:
Accounts Payable
- Review and Entry of invoices into Great Plaines
- Check processing and disbursement
- Vendor inquires
- Account reviews upon receipt of statements
- Positive Pay Entry for Engs account
- Wire setup for new deal funding
- AP file maintenance
- Obtain W9 forms from vendors
- Annual 1099 processing for all companies
- Reconciliation of Corporate Credit Card
- Account reconciliations
- Expense report processing within 48 hours of approval
- Other responsibilities as assigned
Sales Tax
- Assist with sales tax reporting/payment requests which are done monthly/quarterly depending on jurisdiction
- Assist with the personal property tax payments and implementation of PTMS
- Assist with corporate registrations as needed
Office Management
- Back up to the office manager for facility issues
- Assist with distribution of mail
- Assist/coordinate office events (i.e. executive meetings and corporate events)
- Other general office duties as needed
Background
- 1-3 years of relevant experience
- Knowledge of general accounting procedures
- Proficient in data entry and account management